Last Updated on August 19, 2024 by Allen
For business owners, feelings of dread usually follow negative reviews as the thought of losing customers is usually brought to mind.
However, knowing how to handle negative reviews accurately will have your prospective customers respecting your business, this will drive revenue to you and differentiate your business from your competition. Here are 5 things you should know before responding to negative reviews:
1. Don’t Get Defensive & Don’t Be Offensive
Don’t battle with your customer… it doesn’t matter how wrong your customer might seem to be or how they might make you feel about them being at fault… just don’t do it!
At all costs (and it will cost you), avoid a battle online, this is an absolute no, no. Don’t forget your responses are read by thousands of potential customers so when you respond, always use language that shows you ‘understand’ how the customer feels, and always show empathy.
2. Get Your Customer Engaged
By all means, engage the customer if you are not completely sure what their complaint is about and why they are not satisfied.
Go to the point of asking them to call or visit your business so you can find out more about how your business can make their experience a more enjoyable one and how you can make amends to them.
3. Start A Personal Dialogue
Two tips for a genuine return:
Be Real – To create good online reputation management, make sure you sound like a real person when you respond to customer reviews. So many companies make the massive mistake of responding to a customer’s genuine review with a sterile press-release-like response.
Professional but Personal – Answer them in a professional way BUT remember to always be personal. We all have a bad day, even business owners and we all understand that. So when you respond, be honest, real, and be yourself. Personal and genuine responses to negative reviews will go a long way in building your business brand online and creating more customers.
4. Know When To Say When
There a few odd customers and some unique situations that you just aren’t going to be able to please, for example, a customer who states that you should let an employee go.
Just be honest and polite with your response explaining that there are some requests that you can’t help them with. If your disgruntled customer can’t accept this, remember thousands of potential customers reading your response online, will!
5. Get Them Back Into Your Business
When dealing with dissatisfied customers, the goal for any business owner should be to get them back into your place of business so the customer can see the error of their ways and change their negative review into a positive one or at least, post a positive one.
Money talks… so get them back into your business by offering a refund, discount, or free offer when you respond to them. The little bit of money you spend to do this for an upset customer may save you thousands of dollars. However, it’s important to only offer these incentives through personal communication, not online for others to see.
In Summary
Effectively handling negative reviews is an opportunity to showcase your business’s commitment to customer satisfaction and differentiate yourself from competitors. By remaining empathetic and engaging with dissatisfied customers, you can foster respect and potentially turn negative experiences into positive ones.
Personal, genuine responses can enhance your brand’s image while knowing when to let go of unresolvable issues ensures you maintain professionalism.
Furthermore, encouraging customers to return through private incentives can transform critics into advocates, safeguarding your reputation and driving future revenue. Embrace negative feedback as a tool for growth and connection, and watch your business thrive.